Administrator - Container Conversion Industry

Our client is seeking a motivated, detail-oriented, and proactive individual to join the Cape Town team as an Office Administrator – Offshore (Cape-Town). 

A brief description of the duties, responsibilities and functions will consist of, but are not limited to:

 Task Focus

1. Active debtors' management and assistance, always ensuring a clean ledger.
2. Develop and maintain a strong communication line between the office and current as well as future clients.
3. Ensuring prospective, current, and future clients understand and adhere to the company's standard terms and conditions.
4. Processing of invoices, coding of invoices, allocation of receipts and credits on respective invoices.
5. Action and resolve credit-related queries.
6. Basic office administration, including but not limited to tracking, quoting, filing and switchboard operations.
7. Connect with the Head Office Finance team on all things administration. Ensure that the stock value chain is managed, and that stock reports are distributed to management and Head Office personnel as required.
8. Ensure that sales reports are maintained and distributed weekly to the respective management teams.
9. Assist the office personnel in managing the sales pipeline.

 Personal and Team Focus

1. Ensure that you maintain an eagerness for acquiring product knowledge
2. Work on your good interpersonal communication between clients, staff, management, and Head Office
3. Be inquisitive in finding solutions to customer requirements
4. Be supportive of colleagues and management in chasing the division's goals
5. Adopt the Vision and Mission Statement
6. Be a team player.

 Minimum Requirements:

1. Senior Certificate
2. Drivers Licence
3. Computer Literate
4. Well spoken, excellent communication skills
5. Tertiary education would be an advantage – ( Understanding of International freight and logistics processes and procedures)