Administrator: Logistics

Qualification/s Requirements

• Grade 12 / Senior certificate with minimum of 1–2 years’ relevant experience. A relevant National Diploma/ Degree (at least 360 credits) in Supply Chain Management will serve as an added advantage. Computer literacy (MS Office products). Knowledge of PFMA, National Treasury Regulations, PPPFA, SCM Guidelines for Accounting Officers and related Prescripts. 

Key Performance Areas
The incumbent will be responsible for a wide variety of tasks which includes but are not limited to the following:

Process requisitions for procurement of goods and services.

• Receive, check and process requisitions and specifications for sourcing goods and services as per the prescribed legislation.
• Ensure the utilization of the Central Supplier Database (CSD) in request for a competitive quotation process.
• Facilitate the quotation process.
• Implement and maintain quotation process in accordance with legislation, departmental policies, procedures and National Treasury (NT) Instruction Notes.
• Receiving and opening RFQ documents.
• Receiving and opening of RFQ documents.
• Assist in the facilitation of the Bid Evaluation sessions.
• Compiling RFQ documents.
• Ensure communication to suppliers and business units.
• Ensure that suppliers are rotated.
• Keep and update the register of RFQ’s.

Coordinate receipts and evaluation of RFQ’s

• Ensure receiving and checking quotations.
• Keep records of quotations received.
• Schedule the evaluation sessions.
• Communicate the outcome to business units and vendors.
• Registration of vendors on Vendor Master.
• Facilitate approval of quotations and purchase order generation.

Coordinates Vendor Management process

• Assist with onboarding new vendors into GPAA's systems.
• Upload new vendor applications for approval.
• Managing vendor information, ensuring compliance with GPAA policies and regulations.
• Maintaining and ensuring accurate and up-to-date vendor records.

Provide Administrative Support to the unit.

• Perform office administrative activities.
• Organize office logistical matters.
• File audit supporting office correspondence, documents, and reports.
• Draft and type standard correspondence and documents.
• Completion of forms and documents relevant to the office.
• Order stationery and equipment/appliances and refreshments (Bid Committee meetings) for the section.