Deputy Director: Mayoral Committee Secretariat

Appointment requirements

• An appropriate three-year career-related tertiary qualification (national diploma or degree) in Public Administration, Management or any other study field related to the position
• At least eight years’ working experience in administrative support services
• Managerial experience will be an added advantage 
• A valid Code B driving licence
• Computer literacy 
• Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost

Primary functions

• Compile agendas and logistical arrangements for the Mayoral Committee and other meetings of the executive
• Ensure the accurate recording of deliberations at various meetings and compile minutes from the meetings
• Ensure that statutory requirements and applicable legislation are complied with
• Oversee the work of committee secretaries
• Ensure a climate conducive to promoting and sustaining motivational levels, productivity and performance by directing and controlling outcomes associated with the use, productivity and performance of personnel within the section
• Monitor and control the section budget so that income and expenditure are in line with Council requirements
• Ensure the rendering of a secretariat service to the Mayoral Committee and other meetings of the executive
• Arrange Mayoral Committee meetings and other meetings of the executive
• Coordinate correspondence (two or more departments or directorates involved)
• Arrange all logistical matters pertaining to presentations to be made at Mayoral Committee meetings and other meetings of the executive
• Arrange all budget conferences organised by the Mayoral Committee for all councillors
• Ensure that the City of Tshwane complies with acts of Parliament and government regulations
• Thoroughly edit and fine tune all reports emanating from different departments to ensure that all relevant information (such as comments from the relevant department) are included before the inclusion of the reports in the Mayoral Committee agenda
• Ensure that the confidentiality of politically sensitive materials and information emanating from the Mayoral Committee are not disclosed
• Coordinate and monitor the printing of Mayoral Committee agendas and other meetings of the executive