Financial Manager: Africa / Middle East
Job Description
Purpose of The Position
To support the function of the CFO. To support the debtors, creditors, cashbook and job costing staff in the day-to-day functions of finance for the Africa / Middles East region.
Producing accurate management accounts.
Duties and Accountabilities
Job costing duties
Liaising with creditors and cashbook staff on all outstanding accruals on a bi-monthly basis.
Resolving all items on the list in conjunction with operational divisions
Opening and closing jobs on request – only after investigation of the file, and as to why the file was closed
Checking WIPS and accruals and sending out weekly, monthly reports to all branch and divisional managers
Management Accounts / Month End
Process monthly standard journal, insurance journal, transport revenue journal, depreciation journal, salary journals, split fee journal.
Process any additional adjustment journals
Running the profit and loss report on jobs and making sure the branch managers are resolving any queries from this report before month end, and directly after month end
Maintaining the asset register on a monthly basis. Reconciling asset register balances to the TB
Ensuring all expenses are processed in the correct month, to the correct general ledger accounts. Reviewing the profit and loss statements, running preliminary reports and sending them to the branch managers
Cashbook recons.
Sign off all cashbook reconciliations and make sure they balance to the general ledger account
Revalue foreign accounts at month end
Process all accruals and provisions at month end
Process Head office allocation journal – distribute the calculation to the branch managers
Maintain customs refund control account.
Liaising with the customs department on movements / refunds processed
company Express upload.
Process all vat journals, sales journals, Samsung journal to finalise Express numbers at month end. Journal all entries from the credit note report to the correct accounts
Complete the month end management accounts and branch reports. Distribute them to the relevant parties
Prepare any ad hoc statistics required by the CFO
Process inter file, inter charge code transactions
Creditor’s support
Provide support to both local and foreign creditors with regards to processing, reconciling and making sure payment commitments are met
Ability to resolve creditors queries on an operational level
Sign off creditor’s reconciliations
Duly authorise creditors payments on the bank
Debtor’s duties
Make sure company Express debtors reporting happens timeously
Analyse the debtors aging at month end.
Provide statistics to the CFO
General Ledger duties
Ability to allocate expenses to correct expense codes with the correct branch and division and authorise cashbook and creditors invoices
Supplying the CFO with information pertaining general ledger postings
Providing support with regards to the year-end audit and preparation of the audit file
Producing an audit file
Excellent understanding of the general ledger to assist any enquiry into a posting.
Understanding the chart of accounts
Ability to analyse profit and loss variances and communicate this back to the branch managers
Complete all statutory returns, including the VAT return
Accountant duties
Ensure all shipment files are reconciled accurately and in a timely manner
Advise Finance team of accruals required at month end based on information gathered from shipment reconciliations
Ensure all transactions are recorded in accordance with the necessary accounting standards
Compile cashflow projections and manage cash balances
Communicate directly with various stakeholders from the customers’ organisation
Ensure operations perform stock counts monthly and all stock items balance
Provide financial support to operations
Compile monthly reporting pack
Ability to provide support on AR and AP reconciliations
Manage accounts payable and receivables
Monthly forecasting
Cash flow management
Yearly forecasting and budgeting
Support function to the Managing director
Assumes responsibility for full financial function for Middle East and Africa
To support the function of the CFO. To support the debtors, creditors, cashbook and job costing staff in the day-to-day functions of finance for the Africa / Middles East region.
Producing accurate management accounts.
Duties and Accountabilities
Job costing duties
Liaising with creditors and cashbook staff on all outstanding accruals on a bi-monthly basis.
Resolving all items on the list in conjunction with operational divisions
Opening and closing jobs on request – only after investigation of the file, and as to why the file was closed
Checking WIPS and accruals and sending out weekly, monthly reports to all branch and divisional managers
Management Accounts / Month End
Process monthly standard journal, insurance journal, transport revenue journal, depreciation journal, salary journals, split fee journal.
Process any additional adjustment journals
Running the profit and loss report on jobs and making sure the branch managers are resolving any queries from this report before month end, and directly after month end
Maintaining the asset register on a monthly basis. Reconciling asset register balances to the TB
Ensuring all expenses are processed in the correct month, to the correct general ledger accounts. Reviewing the profit and loss statements, running preliminary reports and sending them to the branch managers
Cashbook recons.
Sign off all cashbook reconciliations and make sure they balance to the general ledger account
Revalue foreign accounts at month end
Process all accruals and provisions at month end
Process Head office allocation journal – distribute the calculation to the branch managers
Maintain customs refund control account.
Liaising with the customs department on movements / refunds processed
company Express upload.
Process all vat journals, sales journals, Samsung journal to finalise Express numbers at month end. Journal all entries from the credit note report to the correct accounts
Complete the month end management accounts and branch reports. Distribute them to the relevant parties
Prepare any ad hoc statistics required by the CFO
Process inter file, inter charge code transactions
Creditor’s support
Provide support to both local and foreign creditors with regards to processing, reconciling and making sure payment commitments are met
Ability to resolve creditors queries on an operational level
Sign off creditor’s reconciliations
Duly authorise creditors payments on the bank
Debtor’s duties
Make sure company Express debtors reporting happens timeously
Analyse the debtors aging at month end.
Provide statistics to the CFO
General Ledger duties
Ability to allocate expenses to correct expense codes with the correct branch and division and authorise cashbook and creditors invoices
Supplying the CFO with information pertaining general ledger postings
Providing support with regards to the year-end audit and preparation of the audit file
Producing an audit file
Excellent understanding of the general ledger to assist any enquiry into a posting.
Understanding the chart of accounts
Ability to analyse profit and loss variances and communicate this back to the branch managers
Complete all statutory returns, including the VAT return
Accountant duties
Ensure all shipment files are reconciled accurately and in a timely manner
Advise Finance team of accruals required at month end based on information gathered from shipment reconciliations
Ensure all transactions are recorded in accordance with the necessary accounting standards
Compile cashflow projections and manage cash balances
Communicate directly with various stakeholders from the customers’ organisation
Ensure operations perform stock counts monthly and all stock items balance
Provide financial support to operations
Compile monthly reporting pack
Ability to provide support on AR and AP reconciliations
Manage accounts payable and receivables
Monthly forecasting
Cash flow management
Yearly forecasting and budgeting
Support function to the Managing director
Assumes responsibility for full financial function for Middle East and Africa