Assistant Contract Manager - Logistics

The People Logistics Supervisor is responsible for the daily coordination, management, and safe execution of all personnel transportation operations across the site. This role ensures the efficient, timely, and compliant movement of employees, contractors, and other personnel between various company locations (e.g., main facility, satellite parking, worker accommodation, remote work sites). The Supervisor acts as a key link between the Area Manager, the driving team, and other operational departments (HR, Operations, Security). Principal Duties and Responsibilities 1. People & Team Management • Leadership & Supervision: Lead, mentor, and supervise a team of company and/or contracted drivers and logistics assistants, fostering a culture of safety, accountability, and customer service. • Scheduling & Coverage: Manage driver shifts, rotas, and daily vehicle assignments to ensure 100% coverage of all planned routes and unexpected needs (e.g., absenteeism, delays). • Performance & Training: Conduct regular performance coaching, address employee concerns, and ensure all drivers are adequately trained on safety protocols, defensive driving, route changes, and company policies. • Compliance: Verify driver licenses, certifications, and compliance with all relevant transportation laws, including hours-of-service regulations. 2. Planning & Operational Excellence • Route Optimization: Plan, review, and continuously optimize transport routes and schedules to maximize vehicle efficiency, minimize waiting times for personnel, and reduce overall fuel/operational costs. • Daily Execution: Oversee daily dispatch and end-of-shift check-in processes, ensuring all vehicles are deployed on time and all logs (manual and electronic) are completed accurately. • Incident Management: Act as the first point of escalation for all transport-related issues, including delays, vehicle breakdowns, road traffic incidents, and personnel grievances. Implement immediate corrective actions and report findings to the Logistics AM. • Cross-Functional Coordination: Collaborate daily with Operations and HR teams to anticipate and accommodate changes in staffing levels, peak-period demands, and special event transport needs. 3. Safety, Fleet, & Compliance • Safety Assurance: Enforce strict adherence to all local, state, and federal transport regulations, company safety policies, and site-specific rules. • Vehicle Maintenance: Monitor and manage the vehicle maintenance schedule (in coordination with Fleet Management/Maintenance department), ensuring all vehicles undergo timely preventative maintenance, inspections, and repairs to maintain full operational readiness. • Vehicle Audits: Conduct daily/weekly audits of driver vehicle checks (pre-trip/post-trip inspections) and ensure proper inventory and security of company-issued equipment (keys, fuel cards, communication devices, etc.). • Record Keeping: Maintain meticulous, up-to-date records for all transport operations, including maintenance logs, incident reports, route performance data, and fuel consumption. 4. Administration and Reporting • Data Analysis: Track and analyse key performance indicators (KPIs) such as On-Time Performance, vehicle utilization rates, fuel efficiency, maintenance costs, and incident rates. • Reporting: Prepare and present daily, weekly, and monthly performance reports to the Logistics AM, highlighting operational successes and areas requiring improvement. • Cost Management: Monitor the transport budget for the team, focusing on cost-saving opportunities through route efficiency and responsible management of resources. Working Conditions • This role requires a combination of office work (planning, reporting) and active floor/yard management (driver check-ins, vehicle checks). • Must be able to work a flexible schedule, including nights, weekends, and holidays, as logistics operations often run 24/7. • Ability to stand and walk for extended periods in a warehouse/yard environment and work in varying weather conditions. • 3+ years’ experience within People logistics – transporting 50+ people and route planning