Executive Personal Assistant/Business Office Manager

Job Purpose

• To deliver high-level executive, operational, and administrative support to the Executive, ensuring the seamless coordination of business activities, effective governance, stakeholder engagement, and efficient office operations. The role integrates traditional Executive Assistant responsibilities with strategic business office coordination and delivery support across the Division

Job Responsibilities

Executive & Administrative Support

• Provide full-spectrum, proactive Executive Assistant support to a senior leader
• Manage complex calendars, meeting logistics, and travel arrangements
• Prepare high-quality presentations, reports, and executive correspondence
• Act as the first point of contact for internal and external stakeholders
• Maintain strict confidentiality and professionalism at all times

Business Office & Operational Support

• Support execution of strategic priorities and business initiatives
• Track deliverables, action items, and key projects on behalf of the Executive
• Coordinate governance requirements, reporting packs, and meeting documentation
• Apply strong financial discipline (budget tracking, expense management)
• Ensure smooth day-to-day running of the office environment

Stakeholder & Communication Management

• Build and maintain effective relationships across all levels
• Liaise with internal teams and external stakeholders to ensure alignment
• Manage communication flow, ensuring timeous follow-ups and responses
• Represent the Executive in forums where appropriate

Governance & Coordination

• Prepare agendas, minutes, and action trackers for key meetings
• Ensure compliance with corporate standards and processes
• Maintain filing systems and business records
• Drive efficiency improvements in administrative and operational processes

Essential Qualifications - NQF Level

• Matric / Grade 12 / National Senior Certificate
• Diploma

Preferred Qualification

• Secretarial Diploma , Advanced Diplomas/National 1st Degrees

Minimum Experience Level

• Own reliable transport
• Minimum 5 years’ experience in a secretarial / senior personal assistant role
• Experience in a corporate or client service environment
• Demonstrated exposure to supporting senior executives
• Ability to operate in a high-performance, fast-paced environment

Technical / Professional Knowledge

• Administrative procedures and systems
• Banking procedures
• Business terms and definitions
• Data analysis
• Relevant regulatory knowledge
• Relevant software and systems knowledge
• Business writing skills
• Cluster Specific Operational Knowledge
• Governance, Risk and Controls

Behavioural Competencies

• Applied Learning
• Collaborating
• Initiating Action
• Stress Tolerance
• Quality Orientation
• Managing Work

Closing date: 30 June 2026